9th Meeting @ Coffee Bean, Trinoma

Continued system development

REPOST: The group will again meet tomorrow for continued work. The group commits to do their best to achieve 40%-60% project completion for 1st thesis consultation with Ms. Stef Ulit.

8th Meeting @ MIC, DLSU Taft

Accomplishments:
1. Successfully finalized request for change of proposal.
2. Successfully finalized log-in design.

REPOST: The group will again meet tomorrow for continued work. The group commits to do their best to achieve 40%-60% project completion for 1st thesis consultation with Ms. Stef Ulit.

7th Meeting @ Coffee Bean, Trinoma

Accomplishments:
1. Uploaded documentation schedule on the calendar.
2. Created clear awareness towards problems/issues within the team.
3. Continued research for system development.

Call-to-action:
1. Prepare for consultation with Ms. Stef.
2. Promote teamwork. :)

REPOST: The group will again meet tomorrow for continued work. The group commits to do their best to achieve 40%-60% project completion for 1st thesis consultation with Ms. Stef Ulit.

6th Meeting @ 15/F AGH Study Hall, DLSU Taft

Accomplishments:
1. Successfully assessed project risks and came up with a good mitigation plan.
2. Successfully motivated group members into doing their best to beat the project risk.
3. Successfully initiated programming condition for each member.
4. Successfully identified documentation revision to line with system features.

Call-to-action:
1. Ensure consistent motivated level of performance for the entire project development.
2. Prioritize the project and make the best. :)
3. Thesis consultation with Ms. Stef Ulit next week. :)

REPOST: The group will again meet tomorrow for continued work. The group commits to do their best to achieve 40%-60% project completion for 1st thesis consultation with Ms. Stef Ulit.

5th Meeting @ Coffee Bean, Trinoma

Accomplishments:
1. Successfully discussed project risks and had came up for a plan on mitigating possible effect of the risk to the project success, particularly effect on grades.
2. Successfully delegated programming jobs to the three programmers and each had committed to work hard for the success of the project.
3. Edward had initialized page design and had given it to Kiko & Rendell for further feature developments.

Call-to-action:
1. Kiko will be doing document sharing.
2. Rendell will be doing calendar sharing.
3. Edward will be doing log-in and automatic adjustments for appropriate user security restriction access levels based on users: Department Chairperson, Thesis Coordinator, Thesis Adviser, Thesis Student (Leader), Thesis Student (Member).
4. Joanne will present documentation plan for the rest of the system development period.
5. Joanne will be responsible for system user profiling.

The group will again meet tomorrow for continued work. The group commits to do their best to achieve 40%-60% project completion for 1st thesis consultation with Ms. Stef Ulit.

4th Meeting @ Coffee Bean, Trinoma

Accomplishments:
1. Successfully configured calendar sharing and collaboration within the group.
2. Planned features of the system are mainly: calendar and sharing, document and sharing, DMS, email, announcement board, instant messaging (optional).
3. Successfully enabled every PC with XAMPP as PHP development server and Eclipse as the development IDE.

Delegation of responsibilities:
1. Joanne will be the overall lead responsible for the entire project documentation.
2. Kiko, Rendell and Ed will be the developers of the system.
3. Ed will be the overall lead responsible for all types of graphic content needed to be produced by the group. (Website design, powerpoint template, etc.)

Required outputs from this meeting: List of system development features needed (Edward), initial website design (Edward), document summaries and plan (Joanne), research and testing on open source enabling features of the proposed system (Kiko & Rendell).

The group will meet again to start the system development and Joanne will have to relay her plan for the documentation.

3rd Meeting @ Coffee Bean, RP

Re-planning of the activities since the team encountered delay due to first term requirements - OJT. Consultation is needed with Ms. Stef. However, while she's unreachable, the team should pursue developing on PHP platform so as not to risk the project progress.

Things that had agreed about:

1. Installing Office 2010, to maximize capabilities of this technology into the collaboration of the team.

2. Registering a Live/Hotmail account and configuring outlook, to enable sending S+ which will help in setting meetings.

3. Planning capabilities of the project and setting requirement scope.

4. Next meeting: Presenting of ideas.

Moved Project Deadlines

In lieu of my OJT, project deadlines are moved as follows:

Tasks	Description	Deadline
KIKO
1. Sitemap	Final and approved complete site map of the whole system.	May 9, 2010
2. Database	Pre-final database for the system with some data.	May 10, 2010
EDWARD
1. Documentation	Initialization of project documentation.	May 10, 2010
2. Project Plan	Documents on entire project planning.	May 10, 2010
RENDELL
1. Interface Design	Final and approved interface design.	May 9, 2010
2. PHP Tutorial	Teach Advance PHP on May 8 meeting.	May 10, 2010
JOANNE
1. Revisions of Old Documentation	Finalize identified and corrected revisions of MET-RES documents.	May 10, 2010

Kindly send your output to my email: edward.dy817@gmail.com

Many Thanks! =)

2nd Meeting @ Coffee Bean, Trinoma

Goal: To finish the project by the prior to the end of June (June 30, 2010).

Agreements:

1. No meeting next week (April 26 - May 4) - Ed is out of the country.

2. Next meeting on May 8, 2010 - to be coordinated by Kiko.

3. Online meeting on May 5 - 9:00pm.

4. Each should be responsible of setting up their own PC: MySQL, SQLYog, Dreamweaver, XAMPP (for PHP). Kiko is the main resource person for these.

Set of Rules:

1. WORK: No late submission of deliverables. Strictly no extension on deadlines unless with SUPER important reason. Work should be approved and reviewed prior to work deadline, not first draft.

2. MEETING: No late on meetings. Arrival up to 30 minutes prior to meeting time is considered late. Beyond said time, additional work will be assigned as punishment.

Tasks	Description	Deadline
KIKO
1. Sitemap	Final and approved complete site map of the whole system.	May 5, 2010
2. Database	Pre-final database for the system with some data.	May 8, 2010
EDWARD
1. Documentation	Initialization of project documentation.	May 8, 2010
2. Project Plan	Documents on entire project planning.	May 8, 2010
RENDELL
1. Interface Design	Final and approved interface design.	May 5, 2010
2. PHP Tutorial	Teach Advance PHP on May 8 meeting.	May 8, 2010
JOANNE
1. Revisions of Old Documentation	Finalize identified and corrected revisions of MET-RES documents.	May 8, 2010

Some topics to review: (shared by Kiko)

1. iFusion – Graphical Reports

2. Ozeki – SMS

3. XAMPP – PHP

Meeting Adjourned! =)

1st Meeting: Online

Tasks at hand:

1. Documentation Fixes

2. Screen Designs + CRITIC

3. Database + Data & Information Analysis

Weekly Meeting - online or personal - should be accomplished. Tentatively, meetings are online since we still have classes. Kiko is responsible to set the meetings.

Joanne is responsible for coordinating with Ms. Tangkeko for an ICTPROJ working space in CCS 4th floor. (Preferably the MIC - Microsoft Innovation Center)

Every meeting - Edward is responsible in recording discussions using minutes of the meeting and send it to group mates, organizing tasks to be done every meeting, & monitoring performance and progress.

Reminders:

1. Focus during online meetings. Give your full attention to the meeting. PLEASE! =)

2. Meetings are to start when everyone's ready.

3. Cooperation from everyone is highly encouraged.

4. Improper behavior during meetings or while accomplishing tasks assigned is punishable. *Kiko: Libre! Libre!*

Meeting adjourned! =)